MMET Activity Downloads

Follow the instructions on this page to submit an activity for CME approval through the Maine Medical Education Trust. Note that all materials required for approval must be submitted before an activity can be approved.  MMET will not approve CME after the activity has taken place.  Use the CME Activity Application Checklist to help ensure all the required materials have been submitted. 

Enduring materials have additional requirements.  Use the Enduring Material CME Activity Application Checklist to make sure all of the necessary materials and requirements are met for enduring materials.

Applying for CME Approval

Submit all of the following documents:
1. CME Approval Application completed by the specialty liaison or contact person. (Form updated 7/08/2022)
2. Payment for approval of CME.  Reference the Activity Approval Fee Structure for payment amount and remittance.
  • Activities being requested for approval within two weeks of the activity start date are subject to a late fee.

3. CVs or Resumes or Bios for all presenters.
 
4. Faculty Disclosure Forms (updated 6/30/2022)
  • The first page needs to be completed by each planner, presenter, and reviewer.  The second page contains necessary definitions and information. Note that an "ineligible company" is the new term for "commercial interest".
  • Reference the Flowchart for Identifying, Mitigating, and Disclosing Relevant Financial Relationships for steps and helpful information for adhering to Standard 3 of the Standards for Integrity and Independence.  You can also reference ACCME's Worksheet for the Identification and Mitigation of Relevant Financial Relationships.
  • If there are relevant financial relationships, complete the Mitigation Form to document how each relevant financial relationship was mitigated.  These steps should be taken prior to planning and/or presenting.  If there were no relevant financial relationships, the mitigation form does not need to be completed.
  • When disclosing relevant financial relationships to learners, disclosures must be made for all planners, presenters, and everyone in control of content for the activity. If relevant financial relationships exist, the following must be disclosed to learners: the name of the individual, the name of the company, and the nature of the relationship and the statement that "All relevant financial relationships have been mitigated."
  • If none of the individuals in control of content had relevant financial relationships, the following statement should be made (or one with similar wording) that accounts for all individuals: "None of the planners or speakers for this activity have relevant financial relationships to disclose."
  • See the Template and Examples for Financial Relationship Disclosures that includes example slides that can also be shared with presenters. 
5. Commercial Support Agreements
  • If commercial support is being received from an ineligible company, signed agreements must be submitted.  The agreement(s) must be submitted with signatures from the joint provider and the ineligible company (commercial supporter).  The MMET will then also sign the agreement(s) and return copies to all parties.  The agreements should outline the conditions of the support, maintaining control of all decisions about the content and the activity to the provider.  Use this Letter of Agreement for Commercial Support. Letters of agreement or commercial support trackers are not required for support that comes from eligible companies.  
  • The use of monies should follow the rules outlined in Standard 4 of the Standards for Integrity and Independence and a Commercial Support Tracker must be submitted with post-activity materials that details how the monies were spent.  Receipts should be available upon request.  
  • Disclosure of Commercial Support will need to be made to learners prior to their engagement with educational material.  The disclosure must be in a verifiable format and will need to be submitted with the application and/or post-activity materials. Disclosures must not include the ineligible companies' corporate or product logos, trade names, or product group messages.
6. Promotional Material(s).  Submit a brochure/announcement/agenda for the activity.
  • Please send an agenda if there are multiple speakers or sessions for the activity.
  • The brochure/agenda submitted for approval should include the Joint Providership Statement and the AMA Credit Designation Statement to check for accuracy.  If the activity is seeking approval for opioid medication CME, it should also include this statement.  However, statements for CME cannot be included on any literature distributed to learners until after the activity has been approved.
  • CME and Joint Providership Statements reference and use instructions (Updated 10/20/2022) or use the Template for Credit and Joint Providership Statements that has slides that can be shared with presenters.
  • Please note that whenever referring to CME Credit, the entire AMA phrase should be used and italicized: AMA PRA Category 1 Credit(s)TM
  • Reference the Development of a Brochure instructions for details on brochure requirements.
  • Enduring Materials must submit a PDF copy of the landing page from which learners will access the material or provide a link to the landing page.  The Landing Page must be free from advertisements and include the Joint Providership Statement, AMA Credit Designation Statement, Disclosure to Learners, and Bibliographic Resources.    
7. Evaluation Form (updated 6/30/2022)
  • This generic form may be adapted to suit the needs of the activity, organization, and measurements desired.  However, learners must be asked about the changes they intend to make in their practices as a result of this educational activity.
  • Online evaluation forms are acceptable, but a copy of the form to be used must still be submitted.
  • The evaluation form should contain the Joint Providership Statement, the AMA Credit Designation Statement, and the Opioid Medication Education Statement as applicable.
8. Certificate of Completion (updated 5/17/2022)
  • This generic form may be adapted to suit your needs but needs to include the title, dates, type of activity, AMA Credit Designation Statement, Joint Providership Statement, Opioid Medication Education Statement as applicable, and the number of CMEs for the activity.  If learners might not have participated in the entire activity, include claiming partial CME as an option.
  • Only MDs and DOs can be awarded AMA PRA Category 1 CreditsTM, but if there are non-physician participants who would like to receive a Certificate of Participation, please see the CME and Joint Providership Statements for the statement to include on their certificate.

During the Activity

1. Collect the names and credentials of participants.  This generic Sign-In Sheet may be used or adapted.  Collecting credentials on attendance sheets will help to determine the number of physicians and other learners in attendance that will need to be reported post-activity. If requesting MOC, also collect and submit either the date of birth for each attendee requesting MOC or their Board ID Number. 
 
2. Complete the MMET Activity Monitoring Form (updated 6/28/22) for each session.  This may be completed by a planner or peer attending the activity.  Complete at least one form for each day of the activity.  The purpose of this form is to ensure the Integrity and Independence of this educational event from commercial interests.
 
3. Distribute the evaluation form at the end of the activity (or each session as determined by the organizer).  You may set the expectation that the participant must complete the evaluation form to receive a CME Certificate.
 

After the Activity

It is the responsibility of the joint provider to issue CME Certificates to physicians (MDs and DOs) and Participation Certificates to non-physicians (all other health professionals) as requested .
 
Submit the following documents:
1. Post-CME Activity Report  (updated 7/08/22) that includes the number of physicians and number of other learners that participated and financial reports.
 
2. Attendance record that includes the names of the attendees.  Attendance can be submitted as copies of sign-in sheets or an electronic attendance record. 
 
3. Evaluation summary or copies of completed evaluation forms that documents the changes learners intend to make as a result of the learning activity.
 
4. MMET Activity Monitoring Form(s) completed by a planner or peer for each day of an activity.
 
5. Proof of disclosure of the presence or absence of relevant financial relationships to learners. (e.g., a slide that presented the disclosure, disclosure on a sign in sheet, or a verbatim record for verbal disclosures).  See the Standards for Integrity and Independence for more information on disclosures.
 
6. Commercial Support Materials - Submit the following materials if commercial support was received from an ineligible company:
  •  Commercial Support Tracker to account for how the monies or in-kind support was allocated. There are restrictions to how monetary grants from ineligible companies may be disbursed.  Refer to Standard 4: Manage Commercial Support Appropriately of the Standards for Integrity and Independence for the details of these restrictions.
  • Proof of Commercial Support Disclosure to Learners (e.g., a slide that presented the disclosure, disclosure on a sign in sheet) that identifies the ineligible company that gave the support and the nature of the support if it was in-kind.  This disclosure must be presented to learners prior to their engagement with the educational content of the activity.  The disclosure must not contain the ineligible companies' corporate or product logos, trade names, or product group messages.
 
Note: It is the responsibility of the organization, not the MMET, to award Attendance and CME Certificates to participants.
 

Submit Materials to:

Mail: Elizabeth Ciccarelli, CME Coordinator, Maine Medical Education Trust, PO Box 190, Manchester, ME 04351
Fax: 207-622-3332; Attention: Elizabeth Ciccarelli
 
Questions: Please contact Elizabeth Ciccarelli, CME Coordinator at the Maine Medical Education Trust at 207-480-4186 or email eciccarelli@mainemed.com.